WING REPORTS

MONTHLY
Aircraft Maintenance Reports Form 101Ms -This form provides a record of all aircraft maintenance inspections scheduled and unscheduled maintenance, preventative maintenance, restoration repairs etc. When the aircraft is flown, the form will stay with the aircraft.
Copies of the CAF Form 101M from the Airframe, Engine, and Propeller sections are to be forwarded to Headquarters Attn: Vice President of  Maintenance/Operations, not later than the l0th day of the following month, ONLY IF ENTRIES ARE MADE.
 
In addition, those units with aircraft in restoration are required to send in quarterly progress reports; (March, June, August & December) the June and December reports must include photographs of the project.

Refer to CAFR 66-1 or contact the Vice President of Maintenance for details.

Remember that CAF Form l00's are sent to Headquarters Operations to report flight movements and for MCRP purposes. Contact Headquarters Operations Department for details.
 
Membership information:
Please report new unit members, changes of address, gone west notices, deletions etc., to Headquarters Member Services Department.
 
Unit Events Calendar updates:
Please report unit events schedules to Headquarters Director Periodicals. If you are having a Unit fundraiser (hangar dance, fly-in or airshow) please tell us and follow the details outlined in CAFR 55- 7.

QUARTERLY
Financial Reports: please provide quarterly reports as required by the Unit Finance Officers Guide. (April, July, October and January)
 
Note: Reports must be in by the 25th of the month following the quarterly close date, i.e., 25 April for the quarter closing in March.
Please consult the Unit Finance Officer Guide or call the Headquarters Unit Finance Coordinator for assistance.

Note: Texas Units must report Texas sales tax collected monthly to the Headquarters Finance Department.

Note: Airshow Financial Reports are due 45 days after the event and should include a check for the airmeet insurance premium.

BI-ANNUALLY
Unit Membership Listings: Please provide Headquarters Member Services Department your updated membership list for validation in January and July each year.

Note: Please see Section 3 of the CAF Unit Manual for details or contact the Headquarters Director of Member Services. Remember our records are only as accurate as your last update. This duty is the responsibility of the Unit Adjutant Officer.
 
CAF Regulation/Manuals: All regulations and manuals are reviewed and updated in July and January as required. A current Index of Publications is available at any time; however, revised copies are available at the Wing Staff Conferences in July and February each year, and by logging on to the "Members only" web site www .ghost squadron. org. look for the "Download files" button on the left side of the home page. Contact the Vice President of Administration for details.

ANNUALLY
Unit Officers Update: Please provide a report listing the current Unit Officers as soon as possible after your annual elections, preferably by 30 January each year.
Please see Section 3 of the CAP Unit Manual for details or contact Headquarters Member Services Department. All others changes, resignations, appointments etc. should be reported as soon as possible after they occur.

Individual Award Nominations: Please provide your nominations for CAF individual awards to Headquarters Vice President of Administration no later than 15 July each year.
Unit Award Nominations: Please provide your nominations for Unit Awards to Headquarters Vice President of Administration no later than 1 December each year.
Please see CAPR 900-1 for details or call the Vice President of Administration for assistance.

OTHER ISSUES THAT SHOULD BE REVIEWED ANNUALLY ARE:

LEASES/CONTRACTS: Contact the Vice President of Administration for details.

 Airshows/Fund Raising events: Airshow request must be submitted at least 90 days in advance and be approved by Headquarters (see CAPR 55- 7 or contact Headquarters Operations). Fund raising events must be approved in accordance with the Unit Finance guide. Contact Headquarters Finance Department

AIRCRAFT ASSIGNMENT AGREEMENTS (the agreements cover a two-year period but should be checked each year) and updated if the unit leader changes: Contact Vice President of Maintenance/Operations for details.

ACTIVE SPONSORS LISTING FOR HEADQUARTERS OPERATIONS:
Contact the Director of Operations or see Section 8 of the CAF Unit Manual for details.

DESIGNATED PILOTS: Pilots that are required to fly for the Unit using a Unit Sponsorship (non-sponsor pilots) must be identified and reported to Headquarters Operations at the beginning of each year. Contact the Vice President of Operations or see Section 8 of the CAF Unit Manual

All Insurance Renewals: Aircraft Liability and Hull insurance is billed in November each year. In April billings are mailed to the units for Premises, PX, and Airmeet insurance.

Vehicle registrations/license-- Texas units should contact Headquarters CAF Unit Finance Coordinator for assistance. All other units should handle these issues locally.

January
-Ainneet, Premises, PX Liability quarterly payment (4th payment from prior year) due 1/31
-Aircraft movement reports due by the l0th of every month (CAP form 100) -Aircraft maintenance reports
 (CAF form 101)
-ANUAC due by 31 st to receive discount for early payment -Fourth Quarter Finance report (by 2Sth of Jan.) -1099
 Info on Contactors due (by 2Sth of Jan) -Unit Officers list, to member services dept.
-Unit Membership list (not unit mailing list) to member services dept. -Review CAP regulations and manual
 required for new officers
-Review availability of new officers to attend Wing Staff Conference in February -Review required unit committees
 and boards membership report changes to Headquarters
-Aircraft Coordinators, report changes -Tour Directors, report changes
-Appointed Officers, report changes
-Inform Headquarters of any Advisory Board Topics of concern
-Identify active/inactive aircraft sponsors IA W Sec. 8 Unit Manual -Professional donated services form is due
-Identify pilots that are designated to fly using unit sponsorships -Report Unit calendar of events for inclusion in
 Contrails
-Review aircraft assignment agreements (update if unit leader changes) -Remit all fuel tax invoices for previous
 year
-Remit any remaining Proffer of Gifts for previous year
-Aircraft Liability and Hull Insurance 1st quarterly payment due January 31 any balance unpaid will be charged a
 10% quarterly payment fee
-Texas units must report sales tax collected to headquarters by the l5th of every month

February
-Aircraft movements due by the l0th (CAP form 100) -Aircraft Maintenance reports
-Membership information changes etc. -Changes in unit staff
-Submit airshow approval requests
-Pilots must pay non-owners insurance premium by 1 March
-Texas units must report sales tax collected to headquarters by the l5th of every month

March
-Aircraft movements due by the l0th (CAP form 100)
-Aircraft Maintenance reports (monthly and quarterly) -Begin Quarterly Finance Report
-Membership information changes etc.
-Appoint Unit Awards committee (Nominations for national awards due by 15 July) -Follow-up on airshow approvals (as required) -Quarterly ANUAC Due by 31st
-Pilot's non-owners insurance premiums due by 1st
-Airmeet, Premises and PX Liability Insurance is billed March 31
-Texas unit must report sales tax collected to headquarters by the 15th of every month

April
-Aircraft movements due by the l0th (CAP form 100) -Aircraft Maintenance reports
-1st Quarterly Finance report due by the 25th -Membership information changes etc.
-Texas units must report sales tax collected to Headquarters -Report changes/updates for unit calendar of events
-1st quarterly Airmeet, PX insurance premiums due by 30th any unpaid balance will be charged a 10% quarterly
  payment fee -Follow-up on airshow approvals
-Aircraft Liability and Hull Insurance 2nd quarterly payment due Apri130
-Texas units must report sales tax collected to headquarters by the 15th of every month

May
-Aircraft movements due by the l0th (CAP form 100) -Aircraft maintenance reports
-Membership information changes etc. -Follow-up on airshow approvals
-Texas units must report sales tax collected to headquarters by the 15th of every month
-Aircraft movements due by the l0th (CAP form 100)
-Aircraft maintenance reports (photos of restoration projects required in June)
-Airmeet, PX insurance late fee due by 30th -Membership information changes -Begin 2nd quarter finance report
-Follow-ups on Headquarters approvals (airshows/fund raisers) -Submit any topics of concern for Summer Advisory Board
-Texas units must report sales tax collected to headquarters by the 15th of every month -Quarterly ANUAC due by 30th

July
-Aircraft movements due by the l0th (CAP form 100) -Aircraft maintenance reports
-Membership information {Biannual membership listing due) -2nd quarterly Finance Report due by the 25th
-Attend Summer Advisory Board meeting (pick-up required regulations/manuals) -Individual Awards nominations
 due by the 15th IA W CAPR 900-1
-Airmeet, PX, Premises Liability Insurance 2nd quarterly payment due July 31
-Texas units must report sales tax collected to headquarters by the 15th of every month -Aircraft Liability and Hull
 3rd quarterly payment due .July 31

AUGUST
-Aircraft movements due by the l0th (CAP form l00) -Aircraft maintenance reports
-Membership information (did you send in your membership list?) -Appoint unit election, nomination and awards
 committees
-Texas units must report sales tax collected to headquarters by 15th of every month

SEPTEMBER
-Aircraft movements due by the l0th (CAP form l00) -Aircraft maintenance reports
-Membership information changes etc. -Begin 3rd quarterly finance report
-Prepare to attend annual Hqtrs AIRSHO
-Plan to attend American Combat Airman Hall of Fame Dinner -Announce unit election meeting date
-Texas units must report sales tax collected to headquarters by the 15th of every month -Quarterly ANUAC due by 30th

OCTOBER
-Aircraft movements due by the l0th (CAP form 100) -Aircraft maintenance reports
-Membership information changes etc.
-3rd quarterly finance report due by 25th
-Attend Headquarters AIRSHO (have fun)
-Conduct annual unit elections in 4th quarter -Unit awards nominations due in November
-Airmeet, Premises and PX Liability 3rd quarterly payment due October 31 -Final quarterly payments on aircraft
 liability due no later than October 31
-Texas units must report sales collected to headquarters by the 15th of every month

NOVEMBER
-Unit budgets due by November 1st
-Aircraft movements due by the l0th ( CAP form 100) -Aircraft maintenance reports
-Membership information changes etc.
-Aircraft Liability and Hull Insurance due November 30 to avoid quarterly payment fee -Texas units must report
 sales tax collected to headquarters by the 15th of every month

DECEMBER
-Aircraft movements due by the l0th (CAP form 100)
-Aircraft maintenance reports (photos of restoration projects required in Dec.) -Review updates for unit membership
 list -Begin 4th quarterly finance report
-Review election results and make unit staff changes -Quarterly ANUAC due by 31 December
-Have newly elected officer added to bank signature cards -Take PX inventory physical count is applicable
-Texas units must report sales tax collected to headquarters by the 15th of every month

--OTHER ANNUAL CONSIDERATIONS
 -Leases/ contracts
-Aircraft Assignment Agreements
-Active Sponsor list to Headquarters Operations -Appoint Aircraft Coordinators
-Name and Request approval of non-sponsor pilots (if needed)
-local issues; leases, vehicle registrations/insurance, local committees/boards, upcoming calendar of events.

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